Venue is the place of organised gathering of people in which different kinds of corporate or other meetings takes place. Venue should be hired according to requirements, and according to agenda of meeting. Venue can be hired for the executive bodies meeting, marketing presentations, project presentations, conferences, seminars, etc. Planning an event in which number of guests should be decided, whether it is for ten guests, or for ten thousand guests, it is always a challenging, and stressful undertaking. Trying to manage all the elements, which have described above are making an event memorable for the organiser, and other stakeholders.

Depending upon the number of members, and the agenda of meeting, the business gatherings are held in relevant venues. If the gathering is of the formal nature, banquets with music, sophisticated sitting, added with identical silk tablecloths, arranged with shining china, cutlery, as well as trained, and well-attired service men are the necessary things that are important for the venue.

When you are planning a corporate event, the selection of event becomes all the more important, and the type of the venue completely depends upon the type of the event. You will find a wide range of venue available to choose from under one category of the events. However, these are some of the factors that must definitely be considered when you are hiring a venue.

Cost of the venue is probably the most important thing to consider while hiring a venue. You must assign a large percentage of your budget to it. You may need to do some extra expense as you might find out later that you have over looked some of the things. Therefore, you must always have a back up ready.

Calculate the total number of guests, who will be attending the event, this figure can be very well estimated. You must select the venue according to the number of guests. You must make sure that it is not too modest that guests feel confined, or too huge that they feel overwhelmed, and confused. More importantly, if there are any presentations, or exhibits in the event, make sure that the necessary arrangements are in place.

Confirm the demands of the event; for instance, what nature of event is it? Is it a wedding, seminar, convention or social gathering? No matter what the event nature, make sure that your venue is well-matched to it. This is best performed by considering the previous events that were organised there and also by determining if the conveniences go with what you require.

Lighting - Light can transform a venue into a magical wonderland. You have many options in this area such as follow spots, projectors, screens, ambient lighting, atmospheric lighting, live video projection, front, and rear projections, stage lightings, and more.

If you have anyone who will assist you in organising the event, make sure that he/she has some idea of it. Make sure that he/she is familiar with its working. It is quite possible that he/she will give you the ideas that will make your event a wonderful one.